the Directory/Organization menu.
Within the Navigation pane, click Phone
are two ways to add a new listing into the phone book:
On the toolbar directly above the Navigation
pane, click the drop-down arrow next to New. From the list, select Phone
Within the Actions pane, click Add New
Phone Book Listing.
With either option, the
General - Phone Book window opens.
4. Within the window, complete the following information (required
fields are marked with an asterisk (*)):
Site * -
click the drop-down arrow to access a list and from the list, select the site.
The site drop-down list displays the bottom-most site first. After the ~~ is
the complete path to the site. Each site level is separated by a >.
Section Name –
click the drop-down arrow to access a list of the sections associated to the
site, from the list select the section name.
Organization Name -
click the drop-down arrow to access a list from the list, select the name of
the organization. The organization drop-down list displays the
bottom-most organization first. After the ~~the complete path to the selected
organization displays. In the example below, we selected Documentation, which
is a child to Development and Unique. Each level of the organizational tree is
separated by a >.
Telephone Number –
type the telephone number.
Job Title –
type the job title or description.
Office Symbol –
type the office symbol.
Building Name –
click the drop-down arrow to access a list, from the list select the building
Room – type the room
Sort Order * -
this field defaults to 0, (telephone numbers are listed in numerical order). To
have this record display at the top of the list, type a 1 in this field.
You can number each record according to position within the list from 1 to 999.
type a name or description that allows your operators to perform a quick search
on the telephone number. For example, if the telephone number belongs to the
Library, you would type Library into this field for an easier 411
Publish Listing –
this field default to contain a checkmark to indicate that the listing is
published within the directory, click the box to remove the checkmark to
indicate that this listing is non-published
The Print Building Number through Trailing
Digit Count are fields that are used if you want to export the phone
directory and import it into a third party product.
Civilian Telephone Number –
type the civilian telephone number
Comm Number –
type the Comm number
Subscriber – click
on the field to access a drop-down list of the subscribers within your
database. You can either search for the
subscriber by typing any portion of the record within the textbox, as you type
the list modifies to display your results.
Alternatively, you can scroll through the list to find the subscriber
name. Once at the subscriber, click on the name to associate to the
5. Within the Actions ribbon group, click Save & New
(to save and stay) to add another listing, or click Save & Close (to
save and exit) to return to the Phone Book list.