The Orders and Troubles menu is the primary location for many telephone and data system tasks. From this menu, you create and complete work orders, manage information relating to set devices, circuits, subscribers, and accounts and create/complete trouble tickets relating to set device and circuit repairs and maintenance.
Through this menu option, users can track work orders in several different ways and view the history of completed or cancelled work orders.
The approach to the work order system is slightly different from the approach used in CAIRS 32. In cairs.net, we use Work Flows; this is the process the work order goes through from start to finish. Each Work Flow contains two parts, the work centers, and time frames.
A work center is much like an in-box/basket in that it holds a set of data components you need to complete before the Work Order can be sent to the next work center and time frame. Examples of work centers are directory, inside plant, outside plant, QA, etc.
Each work center is assigned into a time frame; a time frame allows the work flow to progress sequentially. This means the work from one work center needs to be complete before the work order can continue within the work flow. If two work centers, are in the same time frame they can be worked on concurrently. Once this Work Order enters the time frame, both work centers can access and complete their work at the same time (with respect to open record management).
! Open Record Management is important in the work order process. When one person is accessing the work order, they own it meaning that if another person tries to open it and make changes cairs.net is going to notify them that the work order is currently opened by another user (the user name is displayed) and that if any changes are made they might not be saved to the record.
In the following example, the order issuer and directory information are assigned into time frame 1, inside and outside plant are assigned into time frame 2 and so on.
Assigned to each work center are one or more data components. A data component is the information you are manipulating with the work order. There are eight different data components:
· Authorization Code
· General Task
· Cell Phone
· Set Device
· Set Device (EWSD)
When a data component is added to a work center, the required fields for the component must be completed before the work order can be sent to the next work center.
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